Explorer

• What's New
• Introduction
  • Overview
  • Use of the SSE
  • SSE Compliance Process
  • Key Roles and Responsibilities
  • SSE Points of Contact
  • SSE Introductory Presentation
  • Frequently Asked Questions
• Resources
  • Resource Overview
  • Compliance Tools
  • Tailoring Guide
  • Glossary
  • Archived Version of SSE
• Key Support Areas and Governing Policies
  • KSA 1 – Logistics Readiness and Sustainability
    • KSA 1 – Introduction
    • GP 1.1 – Logistics Readiness and Sustainability Requirements
    • GP 1.2 – Contractors on Deployed Operations (CONDO)
    • GP 1.3 – Support Continuity
    • GP 1.4 – Deleted
  • KSA 2 - Supportability Engineering
    • KSA 2 – Introduction
    • GP 2.1 – ILS Process and Support Solution Development
    • GP 2.2 – Reliability
    • GP 2.3 – Obsolescence Management
    • GP 2.4 – Automatic Test Systems and Test and Measurement Equipment
    • GP 2.5 – Configuration Management of Defence Materiel
    • GP 2.6 – Technical Documentation
    • GP 2.7 – Disposal
    • GP 2.8 – Training and Training Equipment
    • GP 2.9 – Manpower and Human Factors Integration
  • KSA 3 - Supply Chain Management
    • KSA 3 – Introduction
    • GP 3.1 – Supply Chain Management
    • GP 3.2 – Codification and Item Ownership
    • GP 3.3 – Inventory Planning
    • GP 3.4 – Packaging and Labelling
    • GP 3.5 – Materiel and Financial Accounting
    • GP 3.6 – Fuels, Lubricants and Industrial Gases
    • GP 3.7 – Equipment Transportability
  • KSA 4 - Logistic Information
    • KSA 4 – Introduction
    • GP 4.1 – Logistics Information Requirements Planning
    • GP 4.2 – Information Systems and Services Requirements Planning
• GPs Amendment or Development
  • Overview

Content

Governing Policy (GP) 2.6 – Technical Documentation

Scope

The scope of this Governing Policy (GP) is to detail the specific requirements for technical documentation activities in support of any MOD project: Sea, Land or Air Platforms, Systems or Equipment (PSE).

Technical Documentation

Technical Documentation (TD) is defined as the information necessary to operate, maintain, repair, support and dispose of equipment throughout its life.

TD includes:

• Logistic Support Analysis (LSA) data
• data modules
• text or illustrations
• reproducible Master Material
• Interactive Electronic Technical Publications (IETPs) and any output derived from such regardless of the media.

Objective

It is MOD policy and required by Director Joint Support Chain (D JSC) and the Logistics Policy Working Group (LPWG) that:

• Technical Documentation shall be
  • produced and delivered in electronic format as Electronic Technical Documentation (ETD).
  • provided to every equipment,
    • to support, maintain, train and provide technical support from the first usage, allowing it to be operated, managed, maintained and disposed of effectively, efficiently and safely.
• The output shall be available as close to the point of use as is possible.
• TD is to be delivered in a structured coherent format whose configuration is controlled throughout its life.
• TD is to be delivered in an appropriate format accessible to all users, including:
  • support contractors
  • MOD authorities
  • Establishments
  • deployed units throughout the world.

Aircrew Publications

For all Air Platform projects, project teams are to consult Officer Commanding Handling Squadron (OC HS) regarding the unique and specific requirements for aircrew publications and electronic performance planning aids.

Applicability

This GP is applicable to all project teams that are procuring or maintaining equipments or services containing a requirement for the delivery of Technical Documentation.

Underpinning Policy

JSP 886 Volume 7

JSP 886 Volume 7 Part 8.05 Technical Documentation.

Compliance Tool – Evidence Requirements

The Evidence Requirements for this GP can be found within the SSE Compliance Tool.

The adopted Support Solution is to provide specific evidence in order to achieve compliance with the needs of this GP.

Variations from this evidence set may be possible and should be discussed with the Subject Matter Experts (SME) or the relevant Support Solutions Officer (SSO) at the earliest opportunity.

Any risks associated with this variance will be agreed with the Key Support Area (KSA) Owner’s representative and SSO for the project team to manage or mitigate.

The various Technical documentation deliverables attract different functionality, costs and supportability requirements.

Armed with this information, the Project is charged with selecting the TD deliverable most appropriate to the Platform, System or Equipment operational needs, User requirements or interoperability requirements.

The TD solution must be both practical and cost-effective, especially when compared to the Whole-Life Costs of the Platform, System or Equipment being procured and must be change managed.

Supporting Information

When implementing MOD Policy for Technical Documentation as ETD, the requirements are:

• The ETD solution shall deliver Data Modules, produced in accordance with ASD / AIA S1000D (see below).
• The ETD solution shall be delivered as a trilogiView Interactive Electronic Technical Publication (IETP), or (as a minimum requirement) in a form compatible with the trilogiView technical specification.
• Technical Documentation Policy and Advice Website
  • JSP(D) 543 – Defence Technical Documentation Guidance
  • S1000D [>TD Specifications> ASD / AID S1000D] – International Specification for Technical Publications.

Sponsoring Authority

• Team Leader - Through Life Support Policy Team
• Mail Point 4319
• Level 3, Elm
• DE&S Abbey Wood
• Bristol, BS34 8JH
• DESJSCTLS-Pol-DHd@mod.uk
• Mil: 9352 32515
• Civ: +44 (0) 117 913 2515

Subject Matter Experts (SME)

For all aspects of this KSA the initial POC is the SIT Lead.

On completion of tailoring, the following may be contacted for specialist advice.

Title	Scope	Phone / Email
DES JSC TLS-Pol-TD-Pol	Technical Documentation Policy Lead	Mil: 9679 35395 Civ: +44 (0) 30 679 35395 Email: DESJSCTLS-Pol-TD-Pol@mod.uk
DES JSC TLS-Pol-TD-AG	Team Lead; New Projects Advice and Guidance Section	Mil: 94561 2786 Civ: +44 (0) 141 224 2786 Email: DESJSCTLS-Pol-TD-AG@mod.uk
OC Handling Squadron	Team Lead: Aircrew Publications and Electronic performance planning aids	Mil: 9214807 3656 Civ: +44 (0) 1980 663656 Email: ACAS-hansqn-OC@mod.uk
DES JSC TLS-Pol-TD-Trilogi	Technical Documentation Trilogi Team	Mil: 94561 2155 Civ: +44 (0) 78 7943 5566 Email: DESLogNECProg-PMG-TISBCM2@mod.uk

Change History

Change History

Due to the significant number of changes contained within the SSE Version 5 update, ‘Change History’ will only reflect those amendments, inclusions or deletions which follow the launch of the website on 1st November 2008.

The SSE updated to Version 5.0.0 on 1st November 2008 following a full review of all documents and changes to a number of GPs. Individual document Change History pages will detail changes other than minor editorial amendments.

1 August 2010

Removal of ‘Support Solution Assurance Guidance’ paragraph.

1 July 2010

Minor text changes.

SME details updated (Trilogi).

1 April 2010

Text changed to reflect that support assurance policy and guidance is now incorporated into JSP 899.

SME contact details amended (OC HS).

1 February 2010

Title and content revised.

1 December 2009

SME details amended.

1 November 2009

‘Underpinning Policy’ and ‘Supporting Information’ amended.

1 July 2009

Support Solution Assurance Guidance paragraph added.

SME details amended.

1 May 2009

Minor text changes.

‘Support Improvement Team Officer’ changed to ‘Support Solutions Officer’.

‘IPT’ changed to ‘project team’.

D SE changed to D JSC.

Sponsoring Authority Email address updated.

1 April 2009

Hyperlink targets amended.

‘Engagement’ changed to ‘Support Improvement’.

‘Representative’ added to KSA owner.

‘General’ removed from the title ‘Director General’.

1 November 2008

Major update.