AOF
Acquisition Operating Framework
The high level principles and information that guide how the UK MOD Defence Acquisition Community works
version 2.0.21 – March 2010
The high level principles and information that guide how the UK MOD Defence Acquisition Community works
version 2.0.21 – March 2010
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Content
Director Business ReviewWhat is it?The Director Business Review (DBR) is the single Defence Equipment and Support (DE&S) wide review mechanism between a Team (which can be a Project Team, Programme, Business Change or Support Team) and their Director. The review covers the Team’s business performance, including the component projects, urgent operational requirements and support activities. The Review is designed to ensure:
The Chief Operating Officer (COO) issued this DE&S policy guidance in 2007, which was endorsed by the Chiefs of Material (CoM) for use in their teams. This guidance was produced to support DE&S Standing Instruction 19 The guidance, together with the example Business Review templates [1.6MB PPT], provides the information necessary to prepare and conduct a review. The downloadable templates contain example spreadsheets which must be populated with your own data to help conduct the review. Why do we need it?The formation of DE&S, together with the launch of Through Life Capability Management (TLCM), has changed the way MOD procures new equipment, and how it supports that equipment through life. The use of non standard Business Review practices poses a significant risk to the success of projects and support delivered by the business areas, and to the reputation of DE&S. The purpose of the DBR is to enable the Director Operating Centre to understand the business performance of the entire project, and provide support to the teams they are responsible for. The DBR helps DE&S to manage its business effectively and deliver its business outputs. Where does it fit in to the DE&S Governance Structure?The Project and Programme Management section of the AOF provides the management principles that are to be applied to all DE&S projects and equipment support activities. Project approvals and JBAs define the delivery requirements of DE&S. These underpin the review of Team business. Regular (monthly) reviews are held between 3* (COO or CoM) with each of their Directors. In addition the COO assesses performance at the monthly Programme and Performance Board (PPB). These senior reviews will be informed by the DBR conducted between the Director, or their nominated representative, and the Project or Support Teams they are responsible for. Who is this for?DE&S requires DBR’s to be used by all teams who deliver through life project and equipment support activities. How will it operate?The review can be customised to allow the Director to decide on the level and detail of the review required. This will provide confidence in the information gathered. The flexible structure of the review recognises that there are different review requirements applicable to major projects, cluster projects, and equipment support activities. Normally 2*/1* led Team reviews will be chaired by the Director, whereas other reviews may be delegated to the appropriate Operating Centre. For all through life project and equipment support activities, the reported view of the DBR must be concise and accurate, and that output delivery is in accordance with requirements and targets. How often will reviews be carried out?The DBR will be conducted monthly and the relative timing of these reviews is shown below. . 
Who needs to attend the review?DBR attendance would normally be limited to the Reviewer (the Director), Team Leader and Team Financial Controller. The reviewer will be assisted by commercial, functional and finance staffs as appropriate; other contributors, including industry, may be invited to cover key issues. What happens at the review?The review will be a discussion between the attendees and should:
The emphasis of the review will be on any key areas previously agreed between the Team Leader and Director, based on the type of business activity of the team and its position in the life cycle. The information gathered in the templates should support the assessment of the business and answer the following key questions:
Each data pack should contain some or all of the following information topics.
A single monthly review should be applied to the whole span of the Team's business. What are the expected outputs?The principal outputs of the DBR are expected to be:
The DBR should provide the Director with enough information to report to the COO with confidence that the business is under control, and that the integrated views of status and forecast are valid. The review should also provide an early signal to all stakeholders (including IAB / AA) that a business activity may be facing risks, or issues that the team is not able to manage. These may include:
The Smart Approvals guidance
Contacts
Defence Equipment and SupportOwner
Point of Contact
Change History
Change HistoryThe AOF has been updated to Version 2.0.0 on 1st April 2008 following the introduction of the main content in the tactical layer. In addition small changes have been added to the Operational layer. Individual document Change History pages will detail any changes other than minor editorial amendments.
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