AOF
Acquisition Operating Framework
The high level principles and information that guide how the UK MOD Defence Acquisition Community works
version 3.1.1 – September 2010
The high level principles and information that guide how the UK MOD Defence Acquisition Community works
version 3.1.1 – September 2010
Strategic Guide to Acquisition
Acquisition OrganisationsAcquisition Business
Further AOF Information |
Content
Key Policies, Processes and Tools for Project and Programme Management (PPM)Through Life ManagementThrough Life Management (TLM) focuses on the management of the capability and its component projects, products or services across the acquisition lifecycle (for example CADMID / CADMIT). TLM covers projects and business-as-usual activities and is the core planning tool, integrating all Defence Lines of Development. The Through Life Management Plan (TLMP) is the key to Through Life Capability Management which may require the integration of a number of project TLMPs. Integrated Project ManagementThe complexity of MOD projects and programmes requires Teams to be formed by drawing together expertise from the principal functions managed under the leadership of a Team Leader, Programme Manager or Project Manager. The TLMP is the primary tool used to delivery integrated project and programme management. It contains the baselines, plans, strategies, data and information necessary to demonstrate control and from which all status reports and forecasts are made. It is the role of the Project Management Team to ensure that the
When Industry become a part of the project it is important that they play their role by contributing to the management arrangements and core functions. A Project Support Office or Project Management Office controls and brings together all the components of the TLMP including:
The TLMP must contain an Executive Summary which comprises of:
The requirement for an Executive Summary is mandated for all Category A to C projects within Defence Equipment and Support (DE&S). The TLMP contents list is not exhaustive, other strategies and plans may be considered for inclusion, for example Modelling and Simulation. Assumptions ManagementAssumptions Management is the generation and maintenance of the Master Data Assumptions List (MDAL). This is a key reference document for both project and programme costing and control. It is important that the management process involves all key stakeholders. Resource Management Within MOD the two key resource factors – budget and manpower
Change ControlChange Control is key to maintaining coherence and integrity within the project. The key features of Change Control are:
Configuration management of project documents and data sets is important to the control of change and the establishment of baselines. It is important that the impact of project and programme change is monitored through a corporate performance mechanism. Information and Knowledge ManagementMOD projects are dependent on the generation and control of information. Information Management processes (including document configuration control) ensure that information:
It makes sure that legislation such as Data Protection and Freedom of Information (FOI) Acts are complied with. The availability of good information is the basis for Knowledge Management Information and Knowledge Management applies to: ‘any person, project or system that will be storing or exchanging information within the MOD communication and Information System (CIS) or between the MOD and external applications.’ Joint Service Publication (JSP) 329 Stakeholder ManagementThe Stakeholder Management Process has two key products:
They will include strategies on how to deal and communicate with all stakeholder groups who have anything to do with the project or programme; not just the Key Stakeholders. The strategies should be based on stakeholder mapping. Project Quality ManagementProject Quality Management is the discipline that makes sure the outputs of the project and the processes by which the outputs are delivered meet the required needs of stakeholders. The Project Team Leader is responsible for Managing Quality and must comply in full with Mandated Requirements for Quality instructions. Requirements and AcceptanceRequirements and Acceptance processes capture, analyse and test the documented statement of the User’s needs. Requirements are a statement of the need the project must satisfy and must be:
Acceptance must allow the stakeholders to agree that the project has satisfied the agreed User’s needs in an objective manner. Interoperability is a mandated Key User Requirement and the use of Open Systems Architectures is a key enabler for this. For projects with Communication and Information Systems (CIS) content JSP 600 Planning and SchedulingThe Planning and Scheduling process underpins all activities in the development, management, control and delivery of projects. Planning and scheduling is an iterative process and will need to be repeated many times throughout the life of the project. Key features of the planning and scheduling process are:
Risk ManagementRisk Management is the process to identify and assess risks, and to plan and implement risk responses. This enables the project management organisation to minimise threats and maximise opportunities in a cost-effective way. Key features of Risk Management are:
Earned Value ManagementEarned Value Management (EVM) is a project control process based on a structured approach to planning, cost collection and performance measurement. The process enables the integration of project scope, time and cost objectives and establishes a baseline plan for performance measurement. The use of EVM is mandatory for the Demonstration phase of new Category A, B and C projects within DE&S. Project Teams must use an EVM Plan at Main Gate approval. Relevant LegislationNo legislation has been identified as relevant for Project and Programme Management. Technology ManagementTechnology Management is part of day to day project management and can be defined as the integrated planning, optimisation, developing maturity and exploitation of technology. It includes research, the development of new technologies, and the identification and management of the risks and opportunities associated with using technology as part of the solution.
Contacts
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Change History
Change HistoryThe AOF was updated to Version 3.0.0 on 1st April 2010. Individual document Change History pages will detail any changes other than minor editorial amendments.
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